Privacy notice


  • East Ayrshire Coalfield Environment Initiative (CEI) is a “controller” of the personal information you provide to us.

 

What personal information do we need?

When you provide information about yourself for events, courses, workshops or other opportunities, we will ask you for the following information:

  • Contact details including name, address, telephone number, email address and date of birth;

 

Why do we need your personal information?

We need to collect personal information in order to manage attendance and participation at events. We will use this information to:

  • Provide you with services such as volunteer events, training or activities;
  • Administer your attendance at our events;
  • Send you communications in relation to CEI and partner-related news or opportunities we think may interest you.

 

Legitimate interests

We also process personal information in order to:

  • Promote news about CEI, partner and local projects relating to the natural environment;
  • Gather feedback about our events and activities in order to improve the services we provide to our volunteers and the community.

 

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for these purposes. If you wish to object to any of these, please contact the East Ayrshire Coalfield Environment Initiative at info@ea-cei.org.uk or on 01563553513, or write to us at:

 

East Ayrshire Coalfield Environment Initiative

c/o East Ayrshire Council

Johnnie Walker Bond
15 Strand Street

Kilmarnock
KA1 1HU

 

Legal obligations

We are under a legal obligation to process certain personal information for the purposes of complying with:

  • The Protection of Vulnerable Groups (Scotland) Act 2007 to check that our staff (and in some instances, volunteers) are able to undertake regulated work with children and vulnerable adults;

 

Who we share your personal information with

If your personal information is included in any images or videos we take, we may share this with event or project partners or funders, for promotional purposes.

We may be required to share personal information with statutory or regulatory organisations, such as Disclosure Scotland or Police Scotland.

Where we share personal information with third parties, we will only share the personal information strictly required for the specific purposes and will take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

 

How long we keep your personal information

We will only keep your personal information for as long as necessary or for as long as we believe you to maintain an interest in the CEI’s work.

 

Your rights

You can exercise any of the following rights by contacting the East Ayrshire Coalfield Environment Initiative at info@ea-cei.org.uk or on 01563553513, or write to us at:

 

East Ayrshire Coalfield Environment Initiative

c/o East Ayrshire Council

Johnnie Walker Bond
15 Strand Street

Kilmarnock
KA1 1HU

 

The right to request access to the personal information we hold about you by making a “subject access request”;

  • The right to have personal information corrected or completed;
  • The right to request that we restrict the processing of your personal information for specific purposes;
  • The right to request us to delete your personal information.

Any requests received by East Ayrshire Coalfield Environment Initiative will be considered under data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk.